AGM 2002

AGM Minutes 2002 Travellers' School Charity

Annual General Meeting

Held at 11am on Sunday 2nd June 2002 At the Rainbow Circle Family Fun Camp Site. Ludlow.

Agenda:

Present and Appologies
Minutes of last AGM
Treasurers' Report.   Presentation of Annual Accounts April 2001 - March 2002 
Computer Classroom Project Report
Chair's Report
Election of Officers

The Minutes:

Present: Kaye, Janet, Lynette, Mike.
No Appologies received.

Minutes of last AGM adopted as a correct record and signed as such by the Chair.

Annual Accounts were presented by Kaye and accepted by the meeting as a correct record of the charity's finances during the period March 31st 2001 - March 31st. 2002. Signed as such by the Chair.

Treasures's report was deliverd by Kaye and agreed by the meeting, to be published in the Annual Report.

The Report from the Winter 2001-2002 Mobile IT Unit was delivered by Kaye, and accepted by the meeting.

Chair's Report was delivered by Janet and agreed by the meeting, to be published in the Annual Report.

Election Of Officers:
Kaye proposed as Treasurer by Mike, and unanimously re-elected.
Janet proposed as Chair by Kaye, and unanimously re-elected.

Chairperson's ANNUAL REPORT 2nd June 2002
At the last
AGM at Glaneirw Francis Stoner retired as a Trustee, so he could no longer be
Chairman. At the meeting in September at Townhead I agreed to stand in as the
Chairperson on a temporary basis until a permanent replacement could be found.
In May 2001 we received a Regeneration Grant from The Ethnic Minorities Fund.
We had a weekend workshop in Bristol with Mikayla Robinson. We looked at our
strengths and weaknesses through a process of Strategic Development Planning. We
tried to establish our Vision and Mission and how we could begin to work towards
our goals. We have not managed to find funding for our Core Costs. People are
having to subsidise from their own pockets, this situation is not sustainable.
On a more positive note we are planning to make more Grant Applications
particularly funding for Core Costs. Applications were made to The Allen Lane
Foundation and to Comic Relief, both were turned down. We would like to broaden
our remit to include people from all Traveller backgrounds, helping to build
bridges and challenge social exclusion, perhaps this would help future
fundraising prospects. -
Kaye and Piet ran The Computer Classroom Project for 3 months over the
winter. They were awarded a f4OOO Grant from The Tudor Trust. This was a
successful venture with more than fifty families benefiting. Due to resources
and staff shortages working with Gypsy Initiatives was not possible even though
there was a clear demand. We are investigating European Funding with that aim in
mind. Kaye includes a full report with future plans.
The Children's Camps that were proposed for this summer at Glaneirw will not
be happening this year. Carol and Myfanwy are not involved with the T. S.C. at
the present time.
We have put a lot of effort into revising our policies over the past year,
and I am pleased to say that at our last meeting we have agreed on the
following: Privacy Policy, Financial Code of Practice, Health and Safety,
Environmental, Child Protection, Complaints and Grievance.. and Site Visits. Our
Equal Opportunities full policy is under development, we have just agreed on a
statement of intent.
We are hoping that this year more Travellers from all backgrounds will come
forward to become involved with the T. S.C. and bring a new input of energy to
help us all move towards a better future for all those who have an unsettled way
of life. Thank you.
Janet Fawcett. Chair. Travellers School Charity

Travellers’ School Charity

Trustees Meeting Brighton 2^nd. Feb. 2002
(aim to meet up 6pm. Fri nite. Also may have committee meetings Sat morning)

Agenda.

Present and Apologies -apologies received from Gary and Lynette
Ground Rules for Meeting
Minutes of last meeting - Townhead

Confidential Trustees Business.

Meeting to have a few minutes at beginning to hear from members of the security committee, the results OK or not, about the people who have had police checks completed.
May include the Responsible Officer.
It may be necessary to invite in, for example, a volunteer, where there is a problem –though this should be done at security committee meetings.

Policies.

A. Review Mission Statement, and define traveller.
Do we need "new" or to define "new traveller"?
E.g. Define yourself. If someone says they are, they are. And or someone with an unsettled way of life.
Ref.: Equal Opportunities & Race Relations. We can’t really be seen to discriminate.
Include home educators, as some are "travellers", and all are in a similar situation.
Draft Volunteer Policy.
Needs grievance and disciplinary procedures.
Ref.: FFT could base on their policy.
Security Policy.
Procedures Confidentiality (and item 3. Data Protection)
Child Safety.
Monitoring and Procedures.
Site Visit Policy
Ref.: FFT.
Confidentiality
All practical work needs monitoring, because funders will ask how we do it.
The above items require a lot of work – should delegate to sub committees
6.

Data Protection.

Registration?
RE: Security Committee information on people
Newsletter mailing lists.
TSC Police Check Form for Security Committee
Needs someone to take responsibility for this.
7. Newsletter. Feb 2002.

For approval at meeting. Any articles for N/L required by 7^th. Jan. Final Deadline for copy 14^th.
Jan 2002.
8. Kids Camps

Cambridgeshire Travellers Initiative - Easter

Gynormous Rawkus - May

NFA Glanirew - Summer
9. European Funding Application.
10.Any Other Business